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Preparing your materials

Policy on prior publication

When authors submit manuscripts to this journal, these manuscripts should not be under consideration, accepted for publication or in press within a different journal, book or similar entity, unless explicit permission or agreement has been sought from all entities involved. However, deposition of a preprint on the author’s personal website, in an institutional repository, or in a preprint archive shall not be viewed as prior or duplicate publication. Authors should follow the Cambridge University Press Preprint Policy regarding preprint archives and maintaining the version of record. 

Competing Interests

All authors must include a competing interest declaration in their main manuscript file. This declaration will be subject to editorial review and may be published in the article. 

Competing interests are situations that could be perceived to exert an undue influence on the content or publication of an author’s work. They may include, but are not limited to, financial, professional, contractual or personal relationships or situations. 

If the manuscript has multiple authors, the author submitting must include competing interest declarations relevant to all contributing authors. 

Example wording for a declaration is as follows: “Competing interests: Author 1 is employed at organisation A, Author 2 is on the Board of company B and is a member of organisation C. Author 3 has received grants from company D.” If no competing interests exist, the declaration should state “Competing interests: The author(s) declare none”. 

English language editing services 

Authors, particularly those whose first language is not English, may wish to have their English-language manuscripts checked by a native speaker before submission. This step is optional, but may help to ensure that the academic content of the paper is fully understood by the Editor and any reviewers.  

In order to help prospective authors to prepare for submission and to reach their publication goals, Cambridge University Press offers a range of high-quality manuscript preparation services – including language editing – delivered in partnership with American Journal Experts. You can find out more on our Language Services page.

Please note that the use of any of these services is voluntary, and at the author's own expense. Use of these services does not guarantee that the manuscript will be accepted for publication, nor does it restrict the author to submitting to a Cambridge-published journal. 

Authorship and contributorship

All authors listed on any papers submitted to this journal must be in agreement that the authors listed would all be considered authors according to disciplinary norms, and that no authors who would reasonably be considered an author have been excluded. For further details on this journal’s authorship policy, please see this journal's publishing ethics policies.

Use of artificial intelligence (AI) tools

We acknowledge the increasing use of artificial intelligence (AI) tools in the research and writing processes. To ensure transparency, we expect any such use to be declared and described fully to readers, and to comply with our plagiarism policy and best practices regarding citation and acknowledgements. We do not consider artificial intelligence (AI) tools to meet the accountability requirements of authorship, and therefore generative AI tools such as ChatGPT and similar should not be listed as an author on any submitted content. 

In particular, any use of an AI tool: 

  • to generate images within the manuscript should be accompanied by a full description of the process used, and declared clearly in the image caption(s) 
  • to generate text within the manuscript should be accompanied by a full description of the process used, include appropriate and valid references and citations, and be declared in the manuscript’s Acknowledgements. 
  • to analyse or extract insights from data or other materials, for example through the use of text and data mining, should be accompanied by a full description of the process used, including details and appropriate citation of any dataset(s) or other material analysed in all relevant and appropriate areas of the manuscript 
  • must not present ideas, words, data, or other material produced by third parties without appropriate acknowledgement or permission 

Descriptions of AI processes used should include at minimum the version of the tool/algorithm used, where it can be accessed, any proprietary information relevant to the use of the tool/algorithm, any modifications of the tool made by the researchers (such as the addition of data to a tool’s public corpus), and the date(s) it was used for the purpose(s) described. Any relevant competing interests or potential bias arising as a consequence of the tool/algorithm’s use should be transparently declared and may be discussed in the article. 

Author affiliations

Author affiliations should represent the institution(s) at which the research presented was conducted and/or supported and/or approved. For non-research content, any affiliations should represent the institution(s) with which each author is currently affiliated. 

For more information, please see our author affiliation policy and author affiliation FAQs.

General Information for Manuscript Submissions 

Title Page

Include all identifying author information on a Title Page

Include on the title page (a) complete manuscript title; (b) authors' full names, highest academic degrees, and affiliations; (c) name and address for correspondence, including fax number, telephone number, and e-mail address; (d) any footnotes to these items; (e) a short running title not exceeding 45 letters and spaces; (f) sources of support that require acknowledgment; and (g) word count of the main text, not including abstract and references; (h) a list defining each author's contribution to the manuscript.

The Title Page should be the first page of the manuscript and should not be separate from the main body of the manuscript.

List all Abbreviations

For a list of standard abbreviations, consult the Council of Biology Editors Style Guide (available from the Council of Science Editors, Drohan Management Group, 12100 Sunset Hills Road, Suite 130, Reston, VA 20190) or other standard sources. Write out the full term for each abbreviation at its first use unless it is a standard unit of measure; include the abbreviation or acronym in parentheses after the first mention such as the National Instant Check System (NCIS). Please provide a list of all abbreviations used in the manuscript after the abstract of the Manuscript Text File.

Alphabetized:

ATLS: Advanced Trauma Life Support 

MCI: Mass Casualty Incident 

NCIS: National Instant Check System

SALT: Sort, Assess, Life-saving Intervention, Treatment and/or Transport

Structured Abstract

This should be included at the start of the Manuscript Text File.

Original Research, Brief Reports and Systematic Literature or Scoping Reviews

Organize the abstract in a structured format with the headings: Objective, Methods, Results, and Conclusions. Abstracts should not be structured for other types of articles. This should be included at the start of the Manuscript Text File.

Limit the abstract to 200 words. It must be factual and comprehensive. Limit the use of abbreviations and acronyms, and avoid general statements (e.g., the significance of the results is discussed).

Narrative Abstract

This should be included at the start of the Manuscript Text File.

Concepts, Reports from the Field and Policy Analysis

Limit the abstract to 150 words. It must be factual and comprehensive. Limit the use of abbreviations and acronyms, and avoid general statements (e.g., the significance of the results is discussed). Abstracts should not be structured for other types of articles.

AN ABSTRACT IS NOT REQUIRED FOR A LETTER TO THE EDITOR

Graphical Abstract

Submission of graphical abstracts is optional for all article types except letters. We encourage all authors to consider including a graphical abstract of their paper.

A Graphical Abstract is a single image that summarises the main findings of a paper, allowing readers to gain quickly an overview and understanding of your work. Well-designed and prepared graphical abstracts are an important way to publicise your research, attracting readers, and helping to disseminate your work to a wider audience. Ideally, the graphical abstract should be created independently of the figures already in the paper but it could include a (simplified version of) an existing figure. Graphical abstracts are displayed at article level, and on the article landing page online.

If your paper is accepted, your graphical abstract can be submitted along with your final files. You should use the ‘Graphical Abstract’ file designation on ScholarOne. Graphical abstracts should be clear and easy for the viewer to read, and should illustrate one main point only. Permission to reuse images should be sought by the authors before submitting a graphical abstract.

We recommend that only TIFF, EPS or PDF formats are used for electronic artwork. Other non-preferred but usable formats are JPG, PPT and GIF files and images created in Microsoft Word. For further information about how to prepare your figures, including sizing and resolution requirements, please see our artwork guide. The image will be scaled to fit the appropriate space on Cambridge Core, so please ensure that any font used is clear to read, and that any text is included as part of the image file (although text should ideally be kept to a minimum). There is also no need to include the title ‘Graphical Abstract’ in your image.


Keywords

Include in Manuscript Text File List 3-5 keywords or phrases for indexing following the Medical Subject Headings (MeSH) thesaurus.

Other Acknowledgements

If a brand name is cited, supply the manufacturer's name and address (city and state/country).

Use ® for registered trademark, © for copyright and ™ for trademark appropriately.

Acknowledge all forms of support, including pharmaceutical and industry support, in an Acknowledgment paragraph. This should follow the abbreviations on a separate page.

Manuscript Text

For Original Research, Brief Report, Systematic Literature Review and Concepts if appropriate: Organize the manuscript into 6 main headings: Introduction, Methods, Results, Limitations, Discussion, and Conclusions.

For Concepts if appropriate, Reports from the Field, Policy Analysis, Letters to the Editor: Organize the manuscript into 3 main headings: Introduction, Discussion, and Conclusions. 

Please do not write in the first person as this point of view is often used in personal narrative - when the writer is telling a story or relating an experience. This perspective is the writer's point of view, and the writer becomes the focal point. First person personal pronouns include I, we, me, us, my, mine, our, and ours (https://writingcommons.org/section/rhetoric/rhetorical-stance/point-of-view/avoid-first-person-point-of-view/)Please consider writing "this study" instead. 

Please do not write "he/she", instead write "they".

References

The authors are responsible for the accuracy of the references. A reference must be easily retrieved or available, in English and specifically pertain to the text assigned to the citation. Key the references (single-spaced) at the end of the manuscript. Cite the references in the text in the order of appearance. Use superscript numerals for text citations for example Jenkins1 surveyed first responders in Philadelphia for their awareness of health literacy issues.1

Reference are to follow the AMA reference style and please be sure to set this when using a reference management software program (EndNote, Zotero, Mendeley, etc.)

Cite unpublished data—such as papers submitted but not yet accepted for publication and personal communications, including e-mail communications—in parentheses in the text. If there are more than 3 authors, name only the first 3 authors and then use et al. Refer to the 

List of Journals Indexed in Index Medicus for abbreviations of journal names.

For internet sources—whether websites, online journals, other journal articles accessed online, online newsletters, or other web materials—be sure to include the ''date accessed'' information as shown below under the ''World Wide Web'' example. Also, the National Library of Medicine recommends that authors retain a hard copy of the information accessed online for their own reference or in case of questions that may arise later.

Figures

Please upload figures as separate documents from the manuscript. Due to space limitations, there is a limit of 4 figures per article. Digital art should be created/scanned and saved and submitted as a TIFF (tagged image file format), an EPS (encapsulated postscript) file, or a PPT (PowerPoint) file. Electronic photographs—radiographs, CT scans, and so on—and scanned images must have a resolution of at least 300 dpi (dots per inch). Line art must have a resolution of at least 1200 dpi. If fonts are used in the artwork, they must be converted to paths or outlines or they must be embedded in the files. Color images must be created/scanned and saved and submitted as CMYK files. If you do not have the capability to create CMYK files, please disregard this step. Indicate in your cover letter that you are unable to produce CMYK files. Cite figures consecutively in the text, and number them in the order in which they are discussed.


Cover photographs

The journal seeks photographs that capture the essence of what the disaster medicine community does—prepare for and respond to catastrophic events. Selected photos, such as the Astrodome photo featured on the Journal's premiere issue, will appear on the Journal's cover. Before submitting photos, read these guidelines:

  • Photos must be previously unpublished. Preference will be given to photos taken on-site by a health services provider responding to an event. Other images relating to disaster medicine will be considered, however.
  • Photos should be submitted in an electronic file at 300 dpi resolution; either color or black and white is acceptable.
  • All photos submitted require written permission/ acknowledgment (model release) from photo subjects to allow use of their images by DMPHP editorial and promotions.
  • All submissions will be reviewed by the editors. Photos accepted by the editors will be featured on future covers of DMPHP.

Tables and Online Data Supplements

Tables

Please upload tables as separate documents from the manuscript. Due to space limitations, there is a limit of 4 tables per article, but see also the section below on Online Data Supplements. Create tables using the table creating and editing feature of the word processing software (ie, Microsoft Word). Do not use Excel or comparable spreadsheet programs. Cite tables consecutively in the text, and number them in that order. Key each on a separate sheet, and include the table title, appropriate column heads, and explanatory legends (including definitions of any abbreviations used). Tables should be self-explanatory and should supplement, rather than duplicate, the material in the text. Do not embed tables within the body of the manuscript.

Online Data Supplements

Online Data Supplements are encouraged as an enhancement to the Methods section. This optional section provides an opportunity to present supporting materials to the manuscript. Please note that all data supplements undergo peer review and must be submitted with the original manuscript at initial submission. Online Data Supplements can consist of the following:

  • Expanded methods and results
  • Additional figures
  • Additional tables
  • Video files

If citations are made in an Online Data Supplement, the supplement must contain its own reference section, with references numbered sequentially beginning with the number 1. File size should be 10MB or less.


Style
  • Pattern manuscript style after the American Medical Association Manual of Style (11th edition). 
  • Stedman's Medical Dictionary (28th edition) and Merriam Webster's Collegiate Dictionary (11th edition) should be used as standard references.
  • Refer to drugs and therapeutic agents by their accepted generic or chemical names, and do not abbreviate them. 
  • Use code numbers only when a generic name is not yet available. In that case, supply the chemical name and a figure giving the chemical structure of the drug. 
  • Capitalize the trade names of drugs and place them in parentheses after the generic names. To comply with trademark law, include the name and (city and state in USA; city and country outside USA) of the manufacturer of any drug, supply, or equipment mentioned in the manuscript. 
  • Use the metric system to express units of measure and degrees Celsius to express temperatures, and use SI units rather than conventional units.

Supplementary materials

Material that is not essential to understanding or supporting a manuscript, but which may nonetheless be relevant or interesting to readers, may be submitted as supplementary material. Supplementary material will be published online alongside your article, but will not be published in the pages of the journal. Types of supplementary material may include, but are not limited to, appendices, additional tables or figures, datasets, videos, and sound files.

Supplementary materials will not be typeset or copyedited, so should be supplied exactly as they are to appear online. Please see our general guidance on supplementary materials for further information.

Where relevant we encourage authors to publish additional qualitative or quantitative research outputs in an appropriate repository, and cite these in manuscripts.

Author Hub

You can find guides for many aspects of publishing with Cambridge at Author Hub, our suite of resources for Cambridge authors.

ORCID

We encourage authors to identify themselves using ORCID when submitting a manuscript to this journal. ORCID provides a unique identifier for researchers and, through integration with key research workflows such as manuscript submission and grant applications, provides the following benefits:

  • Discoverability: ORCID increases the discoverability of your publications, by enabling smarter publisher systems and by helping readers to reliably find work that you have authored.
  • Convenience: As more organisations use ORCID, providing your iD or using it to register for services will automatically link activities to your ORCID record, and will enable you to share this information with other systems and platforms you use, saving you re-keying information multiple times.
  • Keeping track: Your ORCID record is a neat place to store and (if you choose) share validated information about your research activities and affiliations.

See our ORCID FAQs for more information. If you don’t already have an iD, you can create one by registering directly at https://ORCID.org/register.

ORCIDs can also be used if authors wish to communicate to readers up-to-date information about how they wish to be addressed or referred to (for example, they wish to include pronouns, additional titles, honorifics, name variations, etc.) alongside their published articles. We encourage authors to make use of the ORCID profile’s “Published Name” field for this purpose. This is entirely optional for authors who wish to communicate such information in connection with their article. Please note that this method is not currently recommended for author name changes: see Cambridge’s author name change policy if you want to change your name on an already published article. See our ORCID FAQs for more information.