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Instructions for authors

Journal of Roman Archaeology

Instructions for Contributors (vol 34, 2021 onwards)

JRA begins publication with Cambridge University Press with volume 34 (2021). The following instructions and policies will apply to all submissions to the journal which will publish online and in volume 34 from 1st January 2021, and not to any submissions to volume 33 (2020).

No further submissions are being accepted for volume 33 which will be published in October 2020 by John Humphrey as normal.

For enquiries about volume 33 or the supplementary monograph series, which will continue to be published by John Humphrey, please see here.

1. Article types

The Journal of Roman Archaeology welcomes the submission of original research articles ranging from short archaeological notes to full articles up to 20,000 words, including footnotes, figure captions, and bibliography. Articles exceeding this length will be considered in exceptional circumstances. Proposals for special sections, review articles, or other features may also be made.

Articles should be submitted to the Editorial team at jromanarch@gmail.com.

Editorial decisions will only be made following review of a complete submission. However, authors wishing to seek informal advice on the suitability of their work for JRA are welcome to send an enquiry to the Editorial team at jromanarch@gmail.com.

2. Peer review policy

All articles published in the Journal of Roman Archaeology go through a double blind peer review process in which the identity of the reviewer and the author(s) are always concealed from both parties. To maintain this anonymity, we ask that any information or references that could be used to identify you, including the acknowledgments, are removed from your manuscript before you submit. There will be an opportunity after peer review to reintroduce elements such as acknowledgments.

The journal's editors and independent reviewers evaluate manuscripts on a range of criteria, including relevance, originality, depth of research, and methodological rigor. We aim to provide clear and constructive feedback to all authors.

Articles are first assessed for suitability, novelty, and scholarly significance by the editorial team who may consult with the editorial board. Not all submissions will reach the peer review process. If judged appropriate, the work is then sent to outside readers. Authors can expect one of four possible assessments if their work is sent out for peer review: Accept for publication in JRA; Accept with some revisions; Revise and resubmit; Reject.

3. Submitting your manuscript

Articles should be submitted as electronic files (WORD/RTF) to jromanarch@gmail.com.

Please also contact the editorial office if you have any other questions about the procedure.

Articles should also be sent with the following:

- Abstract (150 words maximum)

- Six key words

- Contact details for author(s), including email address and affiliation

- Any accompanying figures or tables

Submission of an article to the Journal of Roman Archaeology is taken to imply that it is the original, entirely unpublished work of the author(s) and is not under review for publication elsewhere in any form.

4. Formatting

Your manuscript need not follow the full set of JRA text conventions when initially submitted. However, to ensure an efficient, accurate, and anonymous review process, it is important that the manuscript meet the following minimum requirements:

- Written in English

- Double spaced throughout (footnotes may be singlespaced).

- Written in a 12 point serif font, such as Times New Roman.

- Fonts should be Unicode.

- Supplementary material/data

- Fully anonymized for peer review

- References formatted in Chicago Author-Date citation style .

If your contribution is accepted, you will be responsible for bringing the manuscript into line with the full set of text conventions for the Journal of Roman Archaeology. These will be provided on acceptance.

5. Figures and tables

For the purposes of initial submission, you should include tables and figures approximately where they fall in the text, including an indication of preferred scale and orientation, numbering, and an appropriate caption in each case.

If your article is accepted for publication, you will be asked to supply high-resolution, digital source files. When resupplying tables, you will need to ensure that every element is accessible for editing –not stored as an image, for example –in order to allow reformatting to match the journal’s publication specifications. Tables should be submitted in Word or Excel format.

For full details of preferred file specifications and minimum quality thresholds, please refer to the CUP Journal Artwork Guide .

If figures are provided in color, they will appear in color online free of charge. Standard print reproduction will be black and white. Please take note of this, particularly when preparing charts or maps which may rely upon color coding to be properly interpreted. Color in print is available at a charge to the authors and information is available from the JRA Production team.

6. Datasets, supplementary material and multimedia files

The Journal of Roman Archaeology highly encourages all authors of articles that feature quantitative analysis or rely on images, materials, protocols, or software code to make data available for replication purposes. Authors should also ensure that they are meeting data replication and deposit requirements stipulated by their funding bodies and institutions as well as any regulations set by governments or other bodies responsible for materials or sites under analysis.

JRA also encourages appropriate citation of data by other researchers.

Authors are also welcome to publish other forms of multimedia supplementary material online wherever it serves to enhance the argument or otherwise enrich an article. This could include, but will not necessarily be limited to, large images, videos, and audio files. A full set of file specifications and instructions concerning supplementary material of this kind can be found here .

JRA can host data as supplementary material on the journal’s website, and authors wishing to avail themselves of this facility should supply all files electronically once an article has been accepted for publication. This platform ensures that the article and the data are published together and accessible to our readership.

Alternatively, data can be hosted on a site such as the Digital Archaeological Record, the Archaeological Data Service, PANGAEA, Dataverse or DRYAD (or an appropriate institutional or subject repository).

Where the data involve artifact collections and/or records, authors should provide relevant archival information. Authors should also note if materials have been turned over to a state or national repository, institute, organization, or other relevant body.

Data should be cited in the article, and where possible, permanent links should be provided. The easiest route is when data are hosted on the journal’s website, and a link is provided when the article is typeset. Other options might include a Digital Object Identifier (DOI), a tDAR ID, or an ADS collection number.

Useful materials typically include data used for the analysis, images, specialized computer programs or the source code of these algorithms, program recodes, research protocols, and a metadata file that details what is included in the data set and how the results can be reproduced.

Articles should include information about processes by which any data were manipulated.

Original images that have been edited or processed for a journal article may also be provided in their original form. This step may be important when an image is processed to highlight a particular feature, as the original file allows readers to validate the image processing and interpretation of the results.

7. Ethical considerations and Confidential Information

JRA follows the AIA’s policy on publishing undocumented antiquities . The journal will query and may ultimately decline to publish any submission where it has doubts or concerns about the provenance of the material referenced.

It may not be possible to share publicly some resources, particularly where ethical and cultural sensitivities must be considered. In such cases authors should seek permissions where appropriate. If data cannot be shared, it would be useful to note this constraint in the published article.

Articles should not include sensitive material such as personally identifiable data. In some cases it may not be appropriate to provide exact geographic co-ordinates or other locally identifiable features. De-identified or aggregated data derived from sensitive materials may be appropriate to include, depending on context.

8. Publication ethics

The Journal of Roman Archaeology is published by Cambridge University Press, which is a member of the Committee for Publication Ethics (COPE), whose core practices may be found here .

Cambridge’s policy on publication ethics is available here .

Authors contributing to the journal are expected to adhere to standards established by the relevant professional bodies, such as the AIA’s Code of Ethics and Code of Professional Standards .

9. Open Access

JRA is a hybrid journal which means that it can publish Gold Open Access and subscription articles. The journal also has Green OA policy and social sharing policies. Please visit Open Access at Cambridge for information on our open Access policies, compliance with major finding bodies, and guidelines on depositing your manuscript in an institutional repository.

10. Copyright and permissions

The policy of JRA is that authors (or in some cases their employers) retain copyright and grant Cambridge University Press a licence to publish their work. In the case of Gold Open Access articles this is a non-exclusive licence. Authors must complete and return an author publishing agreement form as soon as their article has been accepted for publication; the journal is unable to publish without this. Please download the appropriate publishing agreement here.

For open access articles, the form also sets out the Creative Commons licence under which the article is made available to end users: a fundamental principle of open access is that content should not simply be accessible but should also be freely re-usable. Articles will be published under a Creative Commons Attribution licence (CC-BY) by default. This means that the article is freely available to read, copy and redistribute, and can also be adapted (users can “remix, transform, and build upon” the work) for any commercial or non-commercial purpose, as long as proper attribution is given. Authors can, in the publishing agreement form, choose a different kind of Creative Commons licence (including those prohibiting non-commercial and derivative use) if they prefer.

Authors are responsible for obtaining and paying for permission from copyright holders to reproduce any third party materials, including illustrations, tables, figures, or lengthy quotations used in the main article or any accompanying supplementary material. A copy of the paperwork granting permission will be required should the contribution be accepted. Please note that JRA is distributed globally both in print and online; permission must be gained for international, perpetual, digital re-use as well as for print publication.

Information about seeking permissions for third-party materials can be found here .

11. Online Publication and FirstView

JRA uses the FirstView system to publish articles online ahead of the print edition. Once published online no further revisions may be made. Articles published online may be cited by their DOI prior to their assignment to an issue. Articles may not necessarily be published in print in the same order in which they appear online and will be assigned to an appropriate issue by the Editorial team’s discretion.

12. Digital offprints

Authors of articles will receive a PDF of the final version of their article upon publication. Please note that print offprints are not supplied but are available for purchase upon request.

Please see here for JRA’s policy on sharing your work published in the journal.

13. ORCID

JRA recommends that all corresponding authors identify themselves using their ORCID iD when submitting a manuscript to the journal. ORCID provides a unique identifier for researchers and, through integration in key research workflows such as manuscript submission and grant applications, provides the following benefits:

- Discoverability: ORCID increases the discoverability of your publications, by enabling smarter publisher systems and by helping readers to reliably find work that you’ve authored.

- Convenience: As more organisations use ORCID, providing your iD or using it to register for services will automatically link activities to your ORCID record, and will enable you to share this information with other systems and platforms you use, saving you re-keying information multiple times.

- Keeping track: Your ORCID record is a neat place to store and (if you choose) share validated information about your research activities and affiliations.

Please see here for further information about ORCID.

Contributors can sign up for an ORCID here .

Last updated September 2020