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The barriers, benefits and training needs of clinicians delivering psychological therapy via video

Published online by Cambridge University Press:  10 May 2021

Joshua E. J. Buckman
Affiliation:
Centre for Outcomes Research and Effectiveness (CORE), Research Department of Clinical, Educational & Health Psychology, University College London, 1–19 Torrington Place, London WC1E 7HB, UK iCope – Camden & Islington Psychological Therapies Services – Camden & Islington NHS Foundation Trust, St Pancras Hospital, London NW1 0PE, UK
Rob Saunders
Affiliation:
Centre for Outcomes Research and Effectiveness (CORE), Research Department of Clinical, Educational & Health Psychology, University College London, 1–19 Torrington Place, London WC1E 7HB, UK
Judy Leibowitz
Affiliation:
iCope – Camden & Islington Psychological Therapies Services – Camden & Islington NHS Foundation Trust, St Pancras Hospital, London NW1 0PE, UK
Rebecca Minton
Affiliation:
iCope – Camden & Islington Psychological Therapies Services – Camden & Islington NHS Foundation Trust, St Pancras Hospital, London NW1 0PE, UK
Corresponding
E-mail address:
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Abstract

Background:

Due to the COVID-19 pandemic, mental health services have had to offer psychological therapy via video with little time to prepare or mitigate potential problems. Identifying the barriers, benefits and training needs highlighted by clinicians may support the effective delivery of care.

Method:

Changes in the mode therapy sessions were delivered in during 2020 were assessed in two high-volume psychological therapies services. Sixty-six therapists completed a survey about their experiences of delivering therapy via video.

Results:

The lockdown in March 2020 precipitated a dramatic shift from face-to-face to telephone and video-delivered sessions. Most clinicians (89%) found video-based sessions acceptable. Barriers to effective delivery included technological issues, problems with online platforms, and feeling more tired after sessions. Benefits included generalised learning from behavioural work, improvements in efficiency and in the therapeutic relationship, particularly in comparison with telephone-based sessions. Tutorials and support guides were recommended to maximise use of sessions via video.

Conclusions:

Video-delivered therapy was liked by clinicians and preferred to telephone-based sessions. Issues with platforms, internet connections and access for patients need addressing, local troubleshooting guides, video-based tutorials and greater support for low-intensity therapists to maximise uptake of video sessions where appropriate, may be beneficial.

Type
Main
Creative Commons
Creative Common License - CCCreative Common License - BY
This is an Open Access article, distributed under the terms of the Creative Commons Attribution licence (http://creativecommons.org/licenses/by/4.0/), which permits unrestricted re-use, distribution, and reproduction in any medium, provided the original work is properly cited.
Copyright
© The Author(s), 2021. Published by Cambridge University Press

Introduction

COVID-19 has had an unprecedented impact on populations and healthcare services worldwide. Governmental responses to the pandemic including ‘lockdowns’ and quarantine rules have been associated with increases in loneliness and isolation (Bu et al., Reference Bu, Steptoe and Fancourt2020) which in turn are associated with greater risk of developing mental health problems (Wang et al., Reference Wang, Mann, Lloyd-Evans, Ma and Johnson2018). General population surveys have shown rises in levels of depression and anxiety, and in the number of people with clinically significant mental illness (Shevlin et al., Reference Shevlin, McBride, Murphy, Miller, Hartman, Levita and Bentall2020). So, it is expected that the pandemic will lead to increased demand for psychological treatments for people with depression and anxiety (Holmes et al., Reference Holmes, O’Connor, Perry, Tracey, Wessely, Arseneault and Bullmore2020).

As national lockdowns were enforced across many countries, health services were required to move to remote modes of delivering care with little time to plan how to facilitate this change (Öngür et al., Reference Öngür, Perlis and Goff2020). Some services may already have been delivering interventions remotely, but even for such services the requirement to do so for all treatment sessions will have required a considerable degree of change (Cromarty et al., Reference Cromarty, Gallagher and Watson2020). This is likely to have had an impact on the experience of care for patients, and on clinicians’ experiences of delivering care. Understanding those experiences may be crucial to identifying and mitigating barriers faced by services in delivering the volume and quality of care required and expected of them (Greenhalgh et al., Reference Greenhalgh, Wherton, Papoutsi, Lynch, Hughes, A’Court and Shaw2017), or in supporting their patients and clinicians to successfully access and deliver care (Patel et al., Reference Patel, Akhtar, Malins, Wright, Rowley, Young and Morriss2020).

Recent years have seen the development of the non-adoption, abandonment, scale-up, spread and sustainability framework (NASSS) to help healthcare organisations consider the process and likely adoption of novel technologies (Greenhalgh et al., Reference Greenhalgh, Wherton, Papoutsi, Lynch, Hughes, A’Court and Shaw2017). The NASSS framework highlights the impact of the condition/illness for which a new technology is being introduced, the technology itself, the value of the technological change, those asked to adopt the technology, the organisation making such changes, and the wider context the changes are made within. The framework can help guide adoption projects that attempt to embed new technologies in health care settings, and guidelines on the competences required by therapists delivering care in such ways are outlined by the National Institute for Health and Care Excellence (Clark, Reference Clark2011; National Collaborating Centre for Mental Health, 2010; National Institute for Health and Care Excellence, 2020; Richards et al., Reference Richards, Murphy, Viganó, Timulak, Doherty, Sharry and Hayes2016; Roth and Pilling, Reference Roth and Pilling2007; Roth and Pilling, Reference Roth and Pilling2008). However, changes made by mental health services required to deliver the majority of care remotely, in the context of the COVID-19 pandemic, were seldom akin to a technology adoption project (Freeston et al., Reference Freeston, Tiplady, Mawn, Bottesi and Thwaites2020). For some clinicians and patients this may have meant they needed to adopt technology that was new to them (e.g. for videoconferencing), but for others this will not have been the case (e.g. if conducting sessions over the telephone). Nonetheless, there may have been other changes made which might have focused on the structure of the services, the treatments offered, or the group of patients they were offered to (Cole et al., Reference Cole, Waterman, Stott, Saunders, Buckman, Pilling and Wheatley2020).

Trials conducted in physical health settings have demonstrated high levels of satisfaction among clinicians and patients when care was delivered via video consultations, and equivalence of outcomes of face-to-face consultations (Car et al., Reference Car, Koh, Foong and Wang2020). Research comparing cognitive behaviour therapy (CBT) delivered face-to-face and via telephone has demonstrated similar levels of efficacy between intervention modes (Irvine et al., Reference Irvine, Drew, Bower, Brooks, Gellatly, Armitage and Bee2020; Mohr et al., Reference Mohr, Ho, Duffecy, Reifler, Sokol, Burns and Siddique2012), and trials of internet-delivered (CBT) or video-delivered CBT have demonstrated better efficacy and cost-effectiveness compared with treatment as usual (Bower et al., Reference Bower, Kontopantelis, Sutton, Kendrick, Richards, Gilbody and Liu2013; Karyotaki et al., Reference Karyotaki, Riper, Twisk, Hoogendoorn, Kleiboer, Mira and Cuijpers2017; Kessler et al., Reference Kessler, Lewis, Kaur, Wiles, King, Weich and Peters2009; Morriss et al., Reference Morriss, Patel, Malins, Guo, Higton, James and Tyrer2019). However, very few studies have investigated care delivered as-live via video and compared this with psychological therapy delivered face-to-face. The limited evidence from smaller studies comparing therapy delivered face-to-face and via video (Stubbings et al., Reference Stubbings, Rees, Roberts and Kane2013), or via telephone (Day and Schneider, Reference Day and Schneider2002) suggests similar outcomes between modes. Yet, given the small sample sizes of these studies, concerns remain that less information is gained during video consultations and less still is gathered via telephone, that the media will affect the therapeutic relationship/alliance, and that a lack of access to appropriate hardware or technological issues may impact access to and the quality of patient care (Donaghy et al., Reference Donaghy, Atherton, Hammersley, McNeilly, Bikker, Robbins and McKinstry2019; Hammersley et al., Reference Hammersley, Donaghy, Parker, McNeilly, Atherton, Bikker and McKinstry2019; Uscher-Pines et al., Reference Uscher-Pines, Sousa, Raja, Mehrotra, Barnett and Huskamp2020). That notwithstanding, offering therapy via video or telephone can increase flexibility and reduce barriers to access related to the time required to attend sessions in-person, and due to stigma (McPherson et al., Reference McPherson, Wicks and Tercelli2020). There has also been a body of practice-based evidence reviewed recently to guide services adapting to deliver care remotely due to the pandemic (Cromarty et al., Reference Cromarty, Gallagher and Watson2020; Freeston et al., Reference Freeston, Tiplady, Mawn, Bottesi and Thwaites2020). Furthermore, a recent review has shown that initial beliefs about the benefits of digitally delivered interventions for mental health problems, and the levels of personal support offered to users of these interventions, impacts upon their uptake (Patel et al., Reference Patel, Akhtar, Malins, Wright, Rowley, Young and Morriss2020). This may be particularly important to address the noted disparity in access to remote delivered psychological therapies, particularly by certain groups of patients that are less able to access or use technologies required to engage in remote delivered care (Eberly et al., Reference Eberly, Kallan, Julien, Haynes, Khatana, Nathan and Adusumalli2020). As noted in the NASSS framework, the opinions and experiences of adopters/therapists asked to deliver care in such ways is crucial to the ability of services to be able to offer treatment in such ways (Greenhalgh et al., Reference Greenhalgh, Wherton, Papoutsi, Lynch, Hughes, A’Court and Shaw2017).

Clinicians across healthcare disciplines often appear to have positive opinions about the use of video consultations. However, there has been very limited research exploring mental health professionals’ perspectives of delivering treatments via video, especially in response to the circumstances that have arisen as a result of the COVID-19 pandemic. We could only find one such study (Uscher-Pines et al., Reference Uscher-Pines, Sousa, Raja, Mehrotra, Barnett and Huskamp2020); it was conducted with 20 psychiatrists in the USA, a number of whom were already using video-based consultations as part of their practice. That study found that most psychiatrists wanted to move back to in-person care, but they were largely positive about the transition to treatment via video. Several issues were highlighted though, including: patient-home disruptions; concerns about privacy; and a lack of internet access for more disadvantaged patients. The study did not address the uptake of therapy delivered in such a way among the clinical staff of different grades and levels of experience, and did not assess the barriers clinicians themselves faced in delivering video-based consultations. Identifying the perspective of clinicians about delivering care via video and any barriers they faced in doing so might help services consider how best to optimise treatment delivered in this way, and plan for the near future as remotely delivered therapy may be required, or either expected or requested by patients beyond the pandemic.

The aims of this study were: (1) to determine the changes in the way psychological therapy sessions were delivered during the year 2020 in response to the COVID-19 pandemic; (2) to ascertain clinicians’ overall experience, levels of confidence, and considerations of the acceptability in delivering therapy via video; and (3) to gain insights into the experiences of clinicians delivering treatment via video or telephone in terms of the barriers they have faced, the benefits they have noted, and the training needs or support they might require in order to more effectively deliver psychological therapies via video to adults with depression or anxiety disorders.

Method

Services and participants

This study explored the views of clinicians working in two Improving Access to Psychological Therapies services (IAPT) in London. IAPT services operate as primary care or community based psychological therapies services offering evidence-based psychological therapies to adults with common mental disorders such as depression or anxiety disorders (Clark, Reference Clark2018). Data are collected at every patient contact including the purpose of the session, the mode by which therapy was delivered, and the date on which sessions were conducted, as mandated by NHS England (Clark, Reference Clark2018). These data were used for all sessions with a purpose recorded as assessment, treatment, or a review session, during the calendar year 2020, in order to investigate changes in the mode of therapy delivery. In addition, a survey was created and sent to all 157 clinicians working in the two services. This included 47 low-intensity (LI) CBT therapists (also called Psychological Wellbeing Practitioners) and 110 high-intensity (HI) therapists (including Clinical Psychologists, Counselling Psychologists, and HI CBT therapists). LI therapists typically conduct approximately 60% of their consultations by telephone, and the remaining 40% are typically a mixture of face-to-face sessions and online typed ‘chat’ to support patients doing computerised or internet-based CBT. HI therapists typically conduct all of their sessions face-to-face.

During the initial stages of lockdown in England, there were a number of changes made to the platforms services could use to conduct sessions via video-conferencing. Some changes were the result of nationwide NHS policies due to concerns about data security, and others were due to newer platforms being made available, such as NHS Attend Anywhere, and a video platform embedded within the electronic patient record system used in the IAPT services.

Measures

A survey (see Appendix A in Supplementary material) about experiences and opinions of delivered sessions via video was developed after consultation with clinicians of various grades/levels of seniority to support the wording and formatting of questions and of response options. The format of the survey, content and structure of questions and response options was informed by consultations with a working group of IAPT clinicians: the NHS Trust Chief Clinical Informatics Office, the video conferencing digital committee, a psychologist leading on digital innovation external to the IAPT services, and a quality improvement coach. Final details were agreed by the senior leadership team across the services.

Procedure

The survey was sent to all clinical staff in the two services via email on 23 July 2020. In the email clinicians were asked to share their feedback on their usage of video sessions with patients to help understand what is working well, what the barriers are, and what support or training may be needed. A reminder email was sent two weeks later to encourage staff to complete the survey so the management team could understand any problems arising and how best to support the use of video-based therapy, with the closing date (7 August 2020) noted to staff.

Analysis

In the first stage of analysis, trends in the media by which appointments were delivered during the weeks of 2020 starting in the first week of January up until 23 September 2020, were plotted in a graph (Fig. 1) to capture any changes. Separate plots were created for sessions conducted by HI and LI therapists.

Figure 1. Trends in the use of face-to-face, telephone and video-therapy from January 2020 to June 2020, among HI and LI therapists.

Two non-clinical staff members collated all the survey responses. Responses were initially synthesised descriptively to compare the proportion of clinicians who had a positive experience of using video-therapy, their confidence in delivering video-therapy, and whether they considered video-therapy an appropriate way of delivering psychological therapies.

Another two members of the research team (J.E.J.B. and R.S.) then independently coded the qualitative data provided as feedback within the survey, and conducted a rapid thematic analysis highlighting initial themes and organising them into higher-order categories. Decisions on final themes were made by consensus and liaison with a third member of the research team (R.M.). Such rapid analyses are designed to provide information in rapidly changing situations such as was the case here (Uscher-Pines et al., Reference Uscher-Pines, Sousa, Raja, Mehrotra, Barnett and Huskamp2020).

Results

Descriptive statistics

There were a total of 28,752 appointments in the study period, of which 49% were conducted by HI therapists, and 51% by LI therapists. Of all the appointments, 7249 (25%) were face-to-face, these were nearly exclusively conducted prior to the first national lockdown, and of these 62% were delivered by HI and 38% by LI therapists. There were also 16,624 (58%) telephone appointments (33% HI; 67% LI) and 4879(17%) via video (84% HI; 16% LI).

Sixty-six therapists completed the survey, this included 49 out of 110 (44.5%) HI therapists and 17 out of 47 LI therapists (36.2%). The number of video-therapy sessions delivered by clinicians at the date of survey completion was 2710.

Trends in the use of video-therapy

Figure 1 presents the proportion of treatment appointments per week which were delivered face-to-face, by telephone, or by video, by HI therapists and LI therapists. In the first 10 weeks of 2020, the majority of all sessions were conducted face-to-face (including 97% of all HI sessions and 55% of all LI sessions), with approximately 44% of LI sessions and just 3% of HI sessions done over the telephone, and only two sessions done via video. However, at the start of national restrictions introduced to control the COVID-19 pandemic, in Week 11 of the year the proportion of sessions conducted over the telephone greatly increased while virtually no sessions were then conducted face-to-face. Conducting sessions via video was a rarely used option in the first few weeks of lockdown but became steadily more common throughout the successive weeks of 2020, such that by the beginning of July there were more HI sessions conducted via video (53%) than telephone (47%), and this trend continued into September when data collection for this study ended (66%). By contrast, very few LI sessions were conducted via video, with approximately 15% of sessions by 23 September; see Fig. 1 for details.

Clinician experience of delivering video therapy

Fifty-nine per cent of both HI and LI therapists reported having a good or very good experience of delivering video sessions overall, with no evidence of a difference in the proportions of HI and LI therapists reporting this (Fisher’s exact test p-value=1.000); see the left-hand panel of Fig. 2. There was no evidence of a difference in the proportions of HI and LI therapists reporting that they were either confident or very confident about delivering video-based sessions (Fisher’s exact test p-value=0.342), although as shown in the middle panel of Fig. 2, confidence was slightly higher among HI therapists (78%) than LI therapists (65%). There was also no evidence of a difference in the proportions of HI (88%) and LI (94%) therapists agreeing that video sessions were an acceptable method of delivering treatment (Fisher’s exact test p-value=0.667); see the right-hand panel of Fig. 2.

Figure 2. Proportion of clinicians endorsing statements on video treatment.

Problems and barriers to video-delivered sessions

The respondents noted a number of problems with delivering sessions via video. The most common issues raised were to do with poor internet connections (e.g. ‘…barrier is patients not having good enough Wi-Fi quality to sustain a good quality connection’ (HI 35)), lack of appropriate technology or hardware for either patients or clinicians (e.g. ‘Problems with tech [reliability of platforms and also device issues] have really impacted my ability to provide video sessions (HI 33)”), and in particular to do with the platforms used for video-therapy with 20 of the HI therapists (41%) and seven (41%) of the LI therapists highlighting such issues. It was this latter category which elicited the some of the most strongly worded responses too, for example ‘Please can we all use zoom again!!’ (HI 26) and ‘Platforms not working properly [freezing, delays between picture and sound or being temporarily unavailable] is one of my biggest stresses currently’ (HI 20); see Table 1 for details. Four HI therapists commented that a number of patients seemed not to want sessions via video (e.g. ‘The biggest barrier is patients not wanting to use it’ (HI 35)). Two HI therapists also reported that they were put off or otherwise not keen to conduct sessions over video (e.g. ‘I’ve not used Attend Anywhere as avoidant of another log in/link to set up and the feedback about its unreliability’(HI 32)).

Table 1. Themes and illustrative quotes of problems with video-therapy identified by respondents

Away from problems related to platforms and connectivity, one LI and one HI therapist noted that they were too busy to learn how to skilfully deliver sessions via video (e.g. ‘No time to just get myself set up for this as I’m just so overwhelmed with other things’ (LI 5)). Three HI therapists highlighted issues to do with finding a quiet, safe, or private space either for themselves or their patients, in order to conduct video sessions (e.g. ‘Working from home with children in the house makes it slightly more tricky to consider video sessions for fear of interruption/noise levels’ (HI 41)). In addition, four HI therapists noted that they found delivering sessions via video more tiring, draining, or a strain on the eyes, compared with delivering sessions face-to-face (e.g. ‘It takes up so much time and then I am completely drained after a video session’ (HI 11)). Three others reported that therapy was more difficult due to a lack of physical or shared resources, including a whiteboard (e.g. ‘Sharing whiteboards and allowing patient to also draw on whiteboard and drawing out formulations and other types of diagrams which has often taken too long as didn’t go smoothly so wasted some time in session on this’ (HI 18)). Four HI therapists noted that it was more difficult to conduct behavioural or in vivo work with patients over video, particularly stooge experiments for patients with social phobia (e.g. ‘It is frustrating not being able to record the sessions easily, e.g. for social anxiety behavioural experiments’ (HI 5)). Five HI therapist reported that video-based sessions were less efficient, partly due to technological difficulties (e.g. ‘I have to spend time at 2–3 sessions just to teach them how to use it, how to complete questionnaire, setting boundaries so they treat it as a therapy session and respect it’ (HI 24)), and partly due to the additional time taken to provide patients with the materials they would ordinarily share face-to-face (e.g. ‘My workload has increased a lot due to emailing formulations, material, video call invites’ (HI 11)). There was also a general sense from a small number of respondents that they find face-to-face sessions more effective and personally more enjoyable (e.g. ‘I do think there are some patients who have struggled to engage with the therapy over video and think that they would have benefited more if we had physically seen each other’ (HI 17) and ‘I also do miss being in the room with patients and being able to do active therapy, e.g. leave the room to do an experiment’ (HI 17)). Table 1 has a full breakdown of the themes and sub-themes, with quotes to illustrate each of them.

Benefits to video-delivered sessions

The respondents also noted a number of benefits of video-based sessions, some with very strongly worded comments of support for this way of working, and some of those were the same respondents that also noted a number of barriers listed above (see Table 2 for a full list of quotes). Eight HI therapists and two LI therapists reported that video sessions were more accessible for patients (e.g. ‘Easy access for clients compared to attending face to face’ (HI 27) and ‘Accessibility it provides, both regarding times and comfort (e.g. people with [long-term conditions] LTCs can sit on comfortable chairs at home)’ (LI 8)), that they have brought greater flexibility for patients and clinicians (e.g. ‘I love the convenience of being able to work remotely with patients by video…. Use of video gives me more flexibility about when I offer sessions’ (HI 35) and ‘Flexibility for the patient as well as clinician’ (HI 6)), and there was a suggestion that using video sessions has helped improve attendance rates (e.g. ‘Less cancellations I think’ (HI 7)). Six HI therapists commented that offering video sessions has helped improve their work–life balance (e.g. ‘I am better able to meet my patient’s needs while also managing my own work–life balance. I would like to do more video work in the future’ (HI 35)), or that they prefer working from home and offering video sessions (e.g. ‘Being able to work from home – allows more focus on patient, less distraction and stress of being in the office’ (HI 40)).

Table 2. Themes and illustrative quotes of benefits of video-therapy identified by respondents

There were many comments on the effectiveness of delivering therapy via video-sessions, with 13 HI therapists and three LI therapists commenting on this (e.g. ‘Being “invited” into clients’ homes means that the active work can feel more real and perhaps generalise more easily’ (HI 1), ‘Realising it is as effective as face to face’ (HI 12) and ‘I love doing video work and would appreciate more opportunities to work this way’ (HI 35)). There were a number of practical benefits noted by respondents, including being able to use screen prompts or access notes live in session (e.g. ‘Easier to look at notes of previous sessions and make notes without it taking focus away from interaction with patient’ (LI 8)), improvements in efficiency (e.g. ‘Less time in day spent travelling to different locations, e.g. GP surgery’ (HI 15)), being able to make shareable recordings of the sessions (HI 6), having easier access to shareable online resources (e.g. ‘It’s really easy to share/access materials with patients on the screen and by email afterwards’ (HI 28)), and not having to find/book clinical rooms which can be difficult for face-to-face sessions (e.g. ‘I don’t have to deal with the constant headache of booking rooms’ (HI 35)).

Some of the most common comments overall highlighted the ways in which video-based sessions are preferable to telephone-based sessions, with 19 HI therapists and eight LI therapists providing such comments. In particular, respondents highlighted the benefits to the therapeutic relationship (e.g. ‘Good to see patient’s face – can help with rapport. Can also use non-verbal communication which is helpful in therapeutic relationship’ (LI 5) and ‘So much more interactive than phone work. Much more connected to client’ (LI 1)), the improvement in information that can be gathered when doing video sessions (e.g. ‘On the phone you can miss the non-verbal cues, so I have found it able to pick up lot of subtle things patient cannot voice sometimes’ (HI 34) and ‘This also helps therapist identify any avoidance or physical therapy interfering behaviours’ (HI 11)), that they find it important to see their clients (e.g. ‘In comparison to telephone sessions, more helpful in seeing the client’ (HI 39) and ‘The client could see my face which put them at ease’ (LI 17)), and find that they can communicate better via video (e.g. ‘Find them easier than telephone for lots of things, e.g. sharing formulations’ (HI 27)). In addition, respondents noted a number of ways in which video-based sessions helped facilitate treatment more effectively than sessions conducted over the telephone. These included the use of treatment type specific skills (e.g. ‘Being able to do EMDR’ (HI 20)), behavioural work being better (e.g. ‘Better for carrying behavioural experiments’ (HI 39)) and better engagement from clients (e.g. ‘Being able to see client, better engagement’ (HI 41)).

Training needs and support

In the survey sent to clinicians we asked for opinions on any training or practical support that would aid in the delivery of video-based sessions. Respondents highlighted several areas of training and ways in which training might be delivered for them, including clinical support, for example with behavioural work (e.g. ‘How to do the social anxiety stooge experiment over video call’ (HI 26)), training on the functions of the platforms used for video sessions (e.g. ‘One to one tutorial on uploading documents whilst in sessions, screen sharing, etc. as differs from platform to platform and fear that whilst doing these I will cut off the call’ (HI 37)), and two HI therapists suggested they would like training on the research evidence for the effectiveness of video-based therapy (e.g. ‘Summary of research evidence on digital therapy’ (HI 13)). However, eight HI therapists noted that they did not require any further training (e.g. ‘At the risk of sounding smug, I think I’m ok’ (HI 28) and ‘I have had ample online training’ (HI 9)).

One HI therapist proposed that training for clients on how to set up and use video sessions would be useful (e.g. ‘A video for clients and guidance how to use sessions, and attend them on time. 80% of clients are ok but 20% struggle and we can spend a lot of time on dealing with how to use it, how to attend on time, finding a system that works for them and the connection works’ (HI 24)). In addition, 14 HI therapists and six LI therapists commented on the ways in which training or support might be most usefully provided. These included troubleshooting guides of ‘top tips’ (e.g. ‘Troubleshooting library for when, for example, there is no sound on a video you are playing through screen share’ (HI 1)), video tutorials (e.g. ‘Video clips would be helpful in perhaps setting up audio and visual displays before calls so that your face is clear, and no issues with audio during the session’ (HI 34)), and practical support or sessions with information and technology based staff within the organisation (e.g. ‘Maybe just some expert tips of lesser known features of the platform. Or tips about how to make the most of shared screen et cetera’ (HI 47)). Finally, four HI therapists and one LI therapist commented that the time taken to engage in training is a concern (e.g. ‘Although it’s positive to have some choice, I have felt a bit overwhelmed about having to learn to use different platforms’ (LI 5)) and that they would like time to role play using the platforms (e.g. ‘Having a colleague(s) who linked with to practice using together’ (HI 44)). See Table 3 for a full list of quotes for each theme and subtheme.

Table 3. Themes and illustrative quotes of training needs for video-therapy identified by respondents

Discussion

In this study we found that in line with the chronology of the COVID-19 pandemic, most treatment sessions were delivered face-to-face until the third week of March 2020 when national ‘lockdown’ restrictions were announced in the UK. This precipitated a complete stop to face-to-face sessions, a sharp rise in telephone-based sessions which was maintained throughout the study, and a slow but steady rise in video-based sessions, starting approximately 6 weeks after ‘lockdown’. We sent a survey to all clinicians in two services in July and August 2020; most respondents were conducting some video sessions, half of the respondents had conducted five or fewer sessions, although a quarter had conducted 10 or more. Overall, the LI therapist respondents had conducted fewer video-sessions than the HI therapist respondents. Although there was no evidence for differences in the proportions of HI or LI therapists reporting good experiences of using video sessions, feeling confident in delivering sessions via video, or that considered video to be an acceptable format for delivering care.

Both LI and HI respondents noted a number of barriers and frustrations using video sessions, in particular to do with the platforms through which video sessions were delivered, and problems with hardware, software or with the internet connection for themselves or their clients. It is noteworthy that national and local policy demanded changes to the platforms used, particularly due to data security concerns, and the local NHS Trusts and partner organisations advised and supported clinicians to use platforms embedded within the electronic patient record system. It may have been the case that the concerns raised by clinicians over the changes to platforms were in the early stage of such switches and some concerns may have eased after the initial problems were noted and resolved. Others noted that video sessions are more tiring, that they found them to be less efficient, and that they had difficulties with some therapeutic techniques for example using ‘stooges’ in behavioural experiments. That notwithstanding, there were many strong endorsements for using video-based therapy, with improvements in access and flexibility noted by many respondents, better attendance by clients, and a better work–life balance. In addition, many respondents found video sessions helped improve efficiency by having the ability to make notes in real-time or share resources with clients via email very quickly, and as there was no time needed to travel between locations for their sessions. Others noted improvements in the generalisability of behavioural work as experiments could be conducted via video in the clients’ own home, and in particular, many respondents commented on the better therapeutic relationship and delivery of therapy via video compared with doing so over the telephone. Overall the level of positivity about the transition to virtual treatment was similar to that of a group of psychiatrists in the USA (Uscher-Pines et al., Reference Uscher-Pines, Sousa, Raja, Mehrotra, Barnett and Huskamp2020).

Respondents noted a number of training needs that could improve their delivery of video-based psychological treatments which are important to consider. Suggestions included the use of guidance documents, and video-tutorials to aid the learning of functions within each video platform, and troubleshoot problems that arise in sessions. Others wanted technical support in drop-in or one-to-one sessions, and a number of others proposed having time to role-play and practise using video platforms with colleagues. It may be important to address these training and development needs with service managers given the potential to optimise care in a delivery mode that might be the norm for the short-to-medium term, and may also be requested by patients or clinicians over the longer term, as a more accessible and flexible treatment option. Advice on how to deliver training, and support and supervise clinicians conducting therapy sessions via video was recently published based on learning and expertise from services that were doing so prior to the pandemic (Cromarty et al., Reference Cromarty, Gallagher and Watson2020). It may be the case that such advice has led to changes in policy and local practices in services such as those that provided data here, and as such, some of the training needs may have been met already, or plans may be in place to meet them.

Strengths and limitations

This study was conducted in two high-volume primary care/community based psychological therapies services that offer treatment to over 11,000 patients a year. The care delivered in these services is structured in much the same way as other Improving Access to Psychological Therapies (IAPT) services. As the lockdown which precipitated the need to deliver some sessions via video was applicable nationwide, the issues highlighted by clinicians in this study may be similar to those experienced by clinicians in other services across England. Furthermore, the findings of this study may be transferrable to other services that have yet to introduce video-based sessions. As the pandemic has surged again in many parts of the world, it is likely that further local or national lockdowns or other restrictions which would interrupt face-to-face therapy, will be a feature of at least the start, if not much of 2021 (Scudellari, Reference Scudellari2020). However, there were a number of important limitations to this study. Firstly, data came from two services which are similarly located and any area-specific differences in restrictions due to COVID-19 could not be considered here. Secondly, the response rate for the survey was low, although this is in keeping with many online staff surveys (Preece et al., Reference Preece, Johanson and Hitchcock2010; Rogelberg et al., Reference Rogelberg, Spitzmüeller, Little and Reeve2006), and fewer than half of HI therapists and just over a third of LI therapists completed the survey. Although the aim of such surveys is not to necessarily achieve an entirely representative sample, this will have introduced selection biases which may have affected our results and the generalisability of them, particularly as non-responders may have had more negative experiences or more negative opinions of delivering care via video (Greenhalgh et al., Reference Greenhalgh, Wherton, Papoutsi, Lynch, Hughes, A’Court and Shaw2017; Patel et al., Reference Patel, Akhtar, Malins, Wright, Rowley, Young and Morriss2020; Sayal et al., Reference Sayal, Roe, Ball, Atha, Kaylor-Hughes, Guo and Morriss2019). The information provided by respondents was informative, but we cannot be sure that we captured the breadth of experiences of clinicians working in the services, and as there was no neutral response option on the survey questions, we may not have adequately represented the views of those that held neutral opinions. However, it is noteworthy that there were very few new themes and sub-themes emerging from the final five participants. This might suggest that saturation was reached. We collected data on clinician’s experiences via a survey only and questions were open-ended, but we may have had richer data with one-to-one qualitative interviews. The time required for each clinician to complete such an interview would have made them impractical and would likely have greatly affected the number of respondents. Nonetheless, it is certainly the case that there are important questions that could not be answered by this study due to a lack of data. For example, we did not collect data on the ease or difficulty of recording sessions remotely via video or telephone, the opportunities or difficulties engaging significant others in the therapy sessions, balanced against any concerns over privacy, data security, and risk of harm from others online, and how experiences changed throughout the pandemic (Cromarty et al., Reference Cromarty, Gallagher and Watson2020; Patel et al., Reference Patel, Akhtar, Malins, Wright, Rowley, Young and Morriss2020; Sayal et al., Reference Sayal, Roe, Ball, Atha, Kaylor-Hughes, Guo and Morriss2019). Furthermore, as the surveys were anonymous, no data were collected on the levels of experience of the respondents aside from their main job role, including their previous experience with remote delivered therapy, nor were data collected on the specific subtypes of therapy offered in the IAPT services as some are only offered by a few specially trained staff.

Implications and conclusions

Video-therapy is emerging as an important mode of delivery for psychological treatment; the uptake has increased greatly in response to COVID-19, but many more sessions are still delivered by telephone. Given the likely continued demand for social distancing and restriction this puts on face-to-face therapy, and the apparent benefits noted by clinicians in delivering sessions via video compared with telephone, the barriers to delivering care this way need to be considered with some urgency as referrals for psychological therapies are expected to increase and there is likely to be continued demand for services to offer some degree of video-therapy (Holmes et al., Reference Holmes, O’Connor, Perry, Tracey, Wessely, Arseneault and Bullmore2020; Shevlin et al., Reference Shevlin, McBride, Murphy, Miller, Hartman, Levita and Bentall2020). However, the limited previous research suggesting similar efficacy of video versus face-to-face therapy (Day and Schneider, Reference Day and Schneider2002; Stubbings et al., Reference Stubbings, Rees, Roberts and Kane2013) needs to be further validated in mental health services, especially as specific patient characteristics have been associated with lower uptake (Eberly et al., Reference Eberly, Kallan, Julien, Haynes, Khatana, Nathan and Adusumalli2020), and there is potential that certain patient groups may be under-served by this mode of treatment.

Should the findings of this study be replicated and confirmed in larger samples and a broader range of settings, we might suggest that services need to quickly understand the deficiencies and training needs for their staff and patients, so that they are prepared to continue offering psychological therapies without it affecting the volume or quality of care they are able to deliver. There are informative advisory manuscripts that offer guidance to do this based on years of experience in delivering care this way (Cromarty et al., Reference Cromarty, Gallagher and Watson2020; Freeston et al., Reference Freeston, Tiplady, Mawn, Bottesi and Thwaites2020). It can be expected that a number of patients and clinicians may have insufficient hardware or internet connections to support the use of video sessions. In such instances, services and the organisations operating them might provide hardware on a temporary basis for their patients or staff to use for their sessions. Such hardware might include tablets or laptop computers, and WiFi signal boosters to improve their internet connections. Issues with the platforms on which video-based sessions are delivered also need addressing. This might involve working with providers of these platforms to support them in making adjustments to them where necessary, and might include training and drop-in or support sessions with clinicians that lack confidence in using them, or lack knowledge in the specific functions that facilitate the delivery of treatment. This would help ensure the benefits of video-based sessions and access to care are not limited to only a few patients. Further training needs have to be addressed, and both video tutorials and best practice guides, specific to the local service context, need to be developed and shared with clinicians as a top priority. Services might also consider how to provide (additional) reflective spaces, in order to support staff feeling overwhelmed or struggling with the changes being made to the delivery of care, or related to the wider context in which such changes are necessitated. In addition, particular focus might be given to training or supporting LI therapists to increase their use of video sessions, where appropriate, and if their clients want to have sessions in such a way. The majority of LI sessions pre-COVID-19 were conducted over the telephone, which may be preferred by both clients and clinicians, so it was expected that there would be differences in the uptake of video therapy across staff teams with LI and HI therapists. Future research might investigate potential differences in the advantages of delivering therapy via video compared with doing so over the telephone or face-to-face with both LI compared with HI therapies, and in sessions that typically last 30 minutes compared with those that typically last 50–60 minutes. It would also be informative to compare the experiences of service users and clinicians. Future trials might also address the question of whether there are different patient outcomes on average, or for particular sub-groups of people engaging in psychological therapy via video, telephone, or face-to-face. Such research may then inform personalised care and person-centred joint decision making.

In addition to changes made by services, clinicians should take the time to learn the different functions of the platforms used to deliver video sessions, and go through troubleshooting guides and tutorials to support their clients with technological problems as needed. It may be important to share positive experiences of video therapy with peers (if experiences are positive) as it seems that a number of respondents were not aware that many of their peers liked video sessions and found that they went well, but instead were put off trying to use video sessions by the apparent negative experiences of their peers. Clinicians might organise a timetable of when they are available to support their peers conducting behavioural work including stooge experiments for patients with social phobia. Sharing of top tips and best practice based on what has been learned by those that have conducted many sessions via video may also prove helpful and provide encouragement for clinicians feeling less confident conducting video sessions.

Supplementary material

To view supplementary material for this article, please visit: https://doi.org/10.1017/S1352465821000187

Data availability statement

The authors confirm that the qualitative data supporting the findings of this study are available within the article; further data from the survey used to collect data may be available from the corresponding author upon reasonable request. Restrictions apply to the availability of the quantitative data on individual service users which were used under licence for this study. These data are available from the corresponding author subject to permission from Camden & Islington NHS Foundation Trust and with the appropriate ethical approval.

Acknowledgements

The authors thank Dr James Gray, Dr Andre Lynam-Smith, Ms Hilary Grater, Dr Louise Crocker, Ms Sally Saines, Dr Julia Gillard, Ms Simryn Toor, Dr Laurine Hanna, Mr Daryl Dowey, Ms Olivia Painter and Ms Aliza Lalani for their support and advice in setting up this audit and guidance on the advice for services and clinicians following the results of the audit.

Financial support

At the time of writing, Dr Joshua E. J. Buckman was on a fellowship funded by the Wellcome Trust, grant code 20129/Z/16/Z, and Ms Judy Leibowitz and Ms Rebecca Minton were funded by Camden and Islington NHS Foundation Trust. None of these funders had any role in the study design, collection, analysis or interpretation of the data, writing the manuscript, or the decision to submit the paper for publication.

Conflicts of interest

None declared.

Ethical statement

NHS ethical approval was not required for this study (confirmed by the Health Research Authority July 2020, reference number 81/81). Local approval was given by Camden and Islington NHS Foundation Trust and by the joint iCope–UCL Research Committee. The data were provided by the IAPT services for evaluation as part of a wider service improvement project conducted in accordance with the procedures of the host institution and the NHS Trusts which operate the IAPT services (project reference: 00519-IAPT).

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Figure 0

Figure 1. Trends in the use of face-to-face, telephone and video-therapy from January 2020 to June 2020, among HI and LI therapists.

Figure 1

Figure 2. Proportion of clinicians endorsing statements on video treatment.

Figure 2

Table 1. Themes and illustrative quotes of problems with video-therapy identified by respondents

Figure 3

Table 2. Themes and illustrative quotes of benefits of video-therapy identified by respondents

Figure 4

Table 3. Themes and illustrative quotes of training needs for video-therapy identified by respondents

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