Where you complete and/or submit your review will vary depending on the journal. At Cambridge University Press, we use two online peer review systems called Scholar One and Editorial Manager, where you'll be expected to submit your review.
These systems are user-friendly and should walk you through the process of submitting your review.
Instructions for anonymous manuscript annotation
When submitting your review documents to an online peer review systems, you can help maintain the appropriate confidentiality of reviewers by changing a few settings in Adobe Acrobat or Microsoft Word
You should not use your name in the filename of the review to maintain anonymity.
Before editing: Adobe Acrobat Professional
- Open the file you want to edit.
- Under 'Edit', select 'Preferences'.
- In the 'Commenting' category, under 'Making Comments' uncheck the box: 'Always use Log-in Name for Author Name'.
- Click OK.
Before editing: Microsoft Word 2010 (version 14)
- Open the document you want to edit.
- Under 'File', select 'Options'.
- In the 'General' tab change the user name in 'Personalize your copy of Office' to 'Reviewer' or 'Anonymous'.
- Change the initials as well.
- Click OK.
- Note: The name and initials entered here are used by all MS Office programs. Any changes made to these settings will affect other Office programs. Existing comments already in the document are NOT affected by changes to the name and initials; all comments made AFTER the name change are affected.
For older versions of Word, access the 'Document Information Panel' through the Microsoft Office Button > 'Word Options' > 'Popular' > 'Personalize your copy of Office'. Also select 'Tools' > 'Options' > 'User Information' to change the name. Replace the identity in the 'Name' box with 'Reviewer' or 'Anonymous'. The name will also appear in the 'Author' box on the 'Summary' tab under 'File' > 'Properties'.
Note: If you convert your Word document to an Adobe Acrobat PDF, identifying features WILL appear in the PDF file properties unless you change them using one of the methods above.
After editing - Removing a reviewer’s identity from an existing file: Adobe Acrobat (version 9.0)
- Open the PDF that contains comments and edits.
- Click on 'Tools', then select 'Comment & Markup'.
- Select 'Show Comment and Markup Toolbar'.
- When the 'Comment & Markup' toolbar appears, click the arrow next to 'Show' and select 'Show comments list'.
- On the comments list that appears at the bottom of the screen, click on the first comment in the list.
- Press Control+A to select all items.
- Right click on one of the selected items.
- Select 'Properties' from the pop-up menu.
- Change the name that appears in the Author field to 'Reviewer' or 'Anonymous' or just leave the author field blank.
- Click OK.
After editing - Removing a reviewer's identity from an existing file: Microsoft Word 2013
- Open the Word document that contains comments and edits.
- Under 'File', click on the 'Info' tab.
- Select 'Inspect document' from the 'Check for Issues' menu.
- In the 'Document Inspector' window, be sure that the 'Document properties and personal information' box is checked.
- Click 'Inspect'. Click 'Remove All' next to 'Document properties and personal information'.
- Important: Do NOT click 'Remove All' next to 'Comments, revisions, versions and annotations' since this will permanently delete all of the comments from the document.
- Click 'Reinspect' and then save the document. When the document is opened again, all comments will appear without the author names or initials.
For older versions of Word, access the 'Document Information Panel' through the Microsoft Office Button > 'Prepare' > 'Properties'. Change the 'Author Name'. Note that earlier versions of Word will not accept a blank box for the name. Under 'Tools', select 'Options'. Select 'Security'. Under 'Privacy Options', check the box 'Remove personal information from file properties on save'. Click OK. Then save the document.