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Submitting your materials


We encourage authors to identify themselves using ORCID when submitting a manuscript to this journal. ORCID provides a unique identifier for researchers and, through integration with key research workflows such as manuscript submission and grant applications, provides the following benefits:

  • Discoverability: ORCID increases the discoverability of your publications, by enabling smarter publisher systems and by helping readers to reliably find work that you have authored.
  • Convenience: As more organisations use ORCID, providing your iD or using it to register for services will automatically link activities to your ORCID record, and will enable you to share this information with other systems and platforms you use, saving you re-keying information multiple times.
  • Keeping track: Your ORCID record is a neat place to store and (if you choose) share validated information about your research activities and affiliations.

See our ORCID FAQs for more information. If you don’t already have an iD, you can create one by registering directly at

ORCIDs can also be used if authors wish to communicate to readers up-to-date information about how they wish to be addressed or referred to (for example, they wish to include pronouns, additional titles, honorifics, name variations, etc.) alongside their published articles. We encourage authors to make use of the ORCID profile’s “Published Name” field for this purpose. This is entirely optional for authors who wish to communicate such information in connection with their article. Please note that this method is not currently recommended for author name changes: see Cambridge’s author name change policy if you want to change your name on an already published article. See our ORCID FAQs for more information. 


Each manuscript is evaluated by two editors; most are sent to two outside reviewers. Authors are notified as soon as possible regarding the acceptability of their manuscripts. Note that acceptability may sometimes hinge on whether the manuscript is within the scope of the journal, the originality and quality of the study, and appropriateness and utility for our readership.

Authors of accepted manuscripts are asked to sign a copyright transfer form, transferring copyright to the Society for Healthcare Epidemiology of America. Material published in the journal may not be reproduced or published elsewhere without written consent of the Society and the publisher. Direct requests about licensing and permissions to Cambridge University Press via the ICHE website. Note that an article is in the public domain only if all authors are employees of the US government.

Every manuscript that is accepted for publication, except for Supplemental Appendix material, is edited according to the journal's style and format requirements before it is published online and in print. After the manuscript has been edited and typeset, the author responsible for correspondence will receive an e-mail message from the Cambridge University Press production staff, containing instructions for obtaining page proofs in PDF form from a secure Web site. Authors are asked to respond to all queries from the Press's production editors and to provide any additional corrections within 48 hours after the proof notification. Once page proofs are sent, authors will be able to order reprints or offprints of their article or a printed copy of the issue by visiting the Cambridge University Reprint Order Center online at:

Publishing your article as Gold Open Access

You will have the option to publish your article as Gold Open Access, enabling the final published version to be made freely available under a Creative Commons license. You might be required to pay an Article Processing Charge (APC) for Gold Open Access. You may be eligible for a waiver or discount, for example if your institution is part of a Read and Publish sales agreement with Cambridge University Press. For more information about your Open Access options, please see here. For more information about the benefits of choosing to publish Open Access, see here.

Licence to publish

Before Cambridge can publish your manuscript, we need a signed licence to publish agreement. Under the agreement, certain rights are granted to the journal owner which allow publication of the article. The original ownership of the copyright in the article remains unchanged. For full details see the publishing agreement page.